Update from the Information Commissioner’s Office, 17 March 2020 - Data protection and electronic communication laws do not stop Government, the NHS or any other health professionals from sending public health messages to people, either by phone, text or email as these messages are not direct marketing. Nor does it stop them using the latest technology to facilitate safe and speedy consultations and diagnoses. Public bodies may require additional collection and sharing of personal data to protect against serious threats to public health.
COVID-19 Privacy notice
This privacy notice is an addendum to the council’s main privacy statement and notices, and it explains how West Suffolk Council (as Data Controller) may use your personal data, specifically in relation to the COVID-19 (coronavirus) pandemic. COVID-19 Privacy notice
2.1 The details which you provide about yourself and any information which identifies you such as your name, address, email address, telephone number, country of residence and credit and debit card details ('personal information') will only be retained by us if you provide this information when using one of the services available on our website, making an enquiry, subscribing to one of our email lists or when purchasing tickets. Personal information will be held on our system and used for operational purposes such as the processing of bookings and orders in connection with our online ticket and book ordering services and for mailing list subscriptions. If you opt in to marketing communications, your information may also be used to enable us and third party websites to display relevant and targeted advertisements, based on previous behaviour, purchases, or any other relevant information.
In order to process a transaction, your personal information and card details may be passed to third party service providers. Card details will only be used for the purpose of handling an individual transaction.
The personal information you supply to us when you opt in to marketing communications will be used by What's on West Suffolk to keep you up-to-date with events and activities organised by West Suffolk councils.
When purchasing tickets you are given the opportunity to opt in to receiving news and information from The Apex, Bury Festival, What's on West Suffolk and external promoters.
When you opt in to marketing communications you are given the opportunity to opt in to receiving information from these organisations. We will only pass on your personal information for marketing purposes if the relevant box has been ticked.
Each email we send you offers you the opportunity to amend these preferences, or you can ask us to do this, by emailing email@example.com
The only times your personal information may be shared with a third party is if:
Please complete the enquiry form on our contact us page to opt out of marketing communications and add this in the notes section.
2.2 If you would like to revise the information provided to us at any time, or feel what we currently have on record is incorrect, you may update the information by emailing firstname.lastname@example.org
2.3 We may from time to time ask you for further information in order to update our records or for particular purposes. We will always tell you how we will use any further information received from you. From time to time we will need to send you our website and service announcement updates.
2.4 You have the right to obtain from us an electronic or paper copy of all Personal Information concerning yourself by emailing email@example.com or writing to Marketing, Charter Square, Bury St Edmunds IP33 3FD. If you decide not to use our services any further and notify us either in writing or by email as mentioned above, we shall destroy any retained personal information.
3.1 Every time someone visits our web site a log file is generated on our computer.
3.2 The log file records the time and date of your visit, the files that were requested, your IP (Internet Protocol) address, the referrer URL (if provided) and the browser version. We collect this information to help us diagnose problems and administer our systems and to audit the geographical make-up of users and how they have arrived at our site; that is, from what other sites have visitors arrived - this information being obtained from the referrer URL.
3.3 We do not normally link IP addresses to anything personally identifiable, which means that you remain anonymous even though we include your IP address in our aggregate information. However, we can and will attempt to use IP addresses to identify a user when we feel it is necessary to enforce compliance with our terms and conditions, or to protect our services and other users.
Cookies are small pieces of information that are stored by your browser on your computer's hard drive. They make it possible for us to provide our online ticketing service and track visitor statistics, such as returning visitors.
This website uses the following non-essential cookies:
These cookies are used to collect information about how visitors use our site. The cookies collect information in an anonymous form, so we don't know who is using our site. We use the information on how people use our website to compile reports and to help us improve the site. You can go to http://www.google.com/analytics/learn/privacy.html to find out more about Google Analytics cookies and how to opt-out of them.
These cookies are used to collect information about how visitors who have subscribed to our email lists are using the website. This data is not anonymised and we use the information to help improve our email communications and target specifically-tailored messages for our email subscribers. You can review and change your settings using the link below.
These cookies provide information on visitors to Twitter and Facebook, check whether users are logged in to either platform and sets application cookies for Twitter and Facebook.
This website also uses advertising cookies and we offer the option to opt out of these to prevent them being set on your computer.
For more information on cookies, please visit:
Please note that we are not responsible for information available on these websites.
5.1 If you contact us we reserve the right to keep a record of that correspondence and incorporate the information it contains into our database.
5.2 If we are required by law or requested by the police or a regulatory or government authority investigating potentially illegal activities to provide information concerning your activities whilst using the network we shall do so. We may also disclose personal information to appropriate third parties to assist in anti-fraud checks and investigations.
6.1 We take every precaution to protect your information. To this end all personal information stored by us is kept on servers in a secure environment. Except as agreed by you for marketing purposes, only employees and approved contractors/developers we may appoint from time to time, and who need the information to perform a specific job, are granted access to personally identifiable information.
6.2 Regular security reviews are held by us to ensure that the site remains safe and secure for your protection.
From time to time we conduct surveys and promotions and may request information from you as part of these. Participation in these is entirely voluntary and you therefore have a choice whether or not to disclose any information which might be required. We may also ask you whether you would like to receive promotional emails and mailings from us about our other products or services. Again, you are under no obligation to accept such information.
If you are under 18, please ensure that you obtain your parent/guardian's consent beforehand whenever you provide personal information to the website. Users without such consent are not allowed to provide us with personal information.